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Board of Directors Minutes - Alliance for Sustainability
Board of Directors Minutes
Alliance For Sustainability
January 3, 2008
Washburn Library, Washburn WI 5:00 CST
Board Members:
Present: John Teeter (Vice-Chair), David Eades (Secretary), Jack Beagan (Treasurer), Matt Hudson, Mary Rehwald, Irene Blakely, Jon Ewalt, David Thomas, Larry MacDonald and Tim Kane.
Absent: Steve Sandstrom (Chair), Bob Krumenaker, Matt Quast, Mike Fiorio, Brea Lemke, Kelsey Brasseur, Bill Damberg, Jim Steffenson, Xander Waters, Sue Masterson, Spring Rosales, Bruce Moore and Melonee Montano.
Quorum present? Yes
Others Present: Brandon Boys (AFS Coordinator), Greg David, Jennifer Fanucci and Kristy Heidenreich.
Proceedings:
Meeting called to order at 5:30 p.m. by John Teeter
Welcome
Announcements
Introductions
Jennifer Fanucci was hired as the WI Sustainable Business Conference Coordinator.
Mary Rehwald gives a summary of the conference.They have secured Bob Willard and John Ikerd as keynote speakers and Kelly Baxter has been asked but has not confirmed. AmericInn of Ashland has set aside 72 rooms at $68 and offered to fund a welcome on Wednesday night. There will be 5 tracks for the conference but they are not set yet:
Sustainability 101, Agriculture, Case Studies, Certification and Focus on Energy
These will be repeated morning and afternoon but be different each day.
Jennifer Fanucci has started a sponsor list of major and individual donors. John Teeter expresses concerns about getting sponsors in time. Fanucci agrees that it is a concern and February will be a very busy month. The conference outline must be in place before sponsors can be called and is confident that we will get sponsors. Ashland has given $2500, Washburn $1000 and Bayfield will give something.
The event is based on the $150 fee for participants. Eades reiterates that CEP in Ashland has offered to cross promote the conference with one they are holding around the same time.
Greg David wants to film the conference and AFS should consider the details.
Consent Agenda - approval of both at once
Approval of Agenda
Approval of minutes from 12/06/07
Kane questions if Rehwald and Blakely are co-chairs of Pie and Politics because he has Rewald and Damberg as co-chairs. Minutes are corrected. Agenda and minutes are approved as corrected.
Chair Report
Steve Sandstrom is absent so chair cancelled. Beagan asks that Coordinator Report be moved to this position. All agree.
Coordinator Report - Brandon Boys
Boys hands out a binder to all board members. Binder contains:
Contact list for board
Committee assignments
Guidelines for what is means to be a board member and responsibilities
The bylaws
Commitment agreement
2008 Budgets
2007 Budget
Outlines for Campaign Sustain and WI Sustainable Business Conference
Copies can be picked up at the AFS office. Boys also handed out a draft calendar (download) with all board meetings and events on it.
Treasurer Report - Jack Beagan
We are $2,100 ahead for 2007, more than expected. We will not do an audit this year because it is not needed at this time.
Committee Reports
Programs Committee - Tim Kane
Met on December 14, 2007 and proposed a schedule for the year. (download)
Ewalt would like to have farm tours added.
Heidenreich of FEAST says that the Ashland garden tour is in July.
Kane states that the schedule is tentative and can be altered.
Blakely says that Washburn is starting an eco-dpdate and it could be the springboard for a meeting with all ecco-municipalities.
Blakely also suggests combining the March climate change with the May eco-municipality update. This is not an AFS event but a
government/city event.
Dave Thomas was not aware of the schedule and was not informed of the meeting in December and would like to fill in the blank
months. FEAST may combine with Thomas in March.
Communications Committee - David Eades
New hosting and emails are set up with Go-daddy and the site will be up within the month. Teeter asks for Icontact training.
Strategic Plan Committee - Matt Hudson
Grants are available for sustainable indicators through USEPA and Joyce foundations. There are several organizations that we should
work with to come up with indicators including Bad River and WSA.
Fundraising Committee - David Eades
Handed out a summary of the Fall phonathon (download). We had a goal of
$15,000 and expect to collect $8,295 in contributions. This does not include contributtion made by businesses or municipalities.
Study Circle Committee - none
Green Team Network - Mary Rehwald
Gave a handout with a calendar and list of members (download)
Old Business - None
New Business
Board training suggested by Executive committte for January 24th or 31st. Steve Sandstrom would take the lead. This is too soon. We should fo this right and not rush it. Discuss next meeting.
Half time position explained. (download) Board approved the job description and hiring of position. Blakely motions and Eades seconds.
Meeting adjourned at 7:30pm.
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